Virtual Assistant for Small Business Owner

I'm a solo entrepreneur running an online coaching business and need a reliable Virtual Assistant to help with daily administrative tasks. This is perfect for someone organized, detail-oriented, and looking for consistent part-time work with flexible hours.

Responsibilities:

Manage email inbox and respond to routine inquiries (30-40 emails/week)

Schedule client appointments and send calendar reminders

Data entry into CRM system (updating client records)

Prepare and send invoices using accounting software

Follow up with clients for payment reminders (polite nudges)

Organize files in Google Drive and Dropbox

Basic social media scheduling (2-3 posts per week)

Research and compile information as needed

Create simple documents and presentations

Handle basic customer service inquiries

Required Skills:

Excellent written English (grammar and spelling)

Proficiency with Gmail, Google Calendar, Google Docs

Basic knowledge of Microsoft Office or Google Workspace

Good organizational and time management skills

Attention to detail and ability to follow instructions

Reliable internet connection

Available 10-15 hours per week

Professional and friendly communication style

Nice to Have:

Experience with CRM tools (HubSpot, Zoho, or similar)

Familiarity with Calendly or scheduling tools

Basic social media knowledge (Facebook, Instagram, LinkedIn)

Experience with invoicing software (QuickBooks, FreshBooks)

Previous VA or administrative experience

Knowledge of Canva for simple graphics

Typical Weekly Tasks:

Email management: 5-7 hours

Scheduling and calendar: 2-3 hours

Data entry and admin: 2-3 hours

Social media: 1-2 hours

Miscellaneous tasks: 1-2 hours

Total: 10-15 hours per week

Realistic Expectations:

Most tasks are repetitive and straightforward

I provide clear instructions and templates

Response time: within 24 hours is fine (not instant)

Work can be done anytime during your day

Weekly check-in call (15-30 minutes)

I'm patient and understanding with questions

Working Hours:

Flexible schedule (work whenever suits you)

Must be available for 1 weekly meeting (we'll find a time that works)

Prefer someone who checks in daily (even just 5 minutes)

No weekend work required

Occasional urgent tasks (rare, with advance notice)

What We Offer:

Consistent monthly income

Flexible work-from-home setup

Simple, manageable tasks

Patient and supportive work environment

Opportunity to learn about online business

Potential for increased hours and pay

Long-term position (not a short-term gig)

Payment Structure:

Option 1: $300-$600/month (10-15 hours/week)

Option 2: $8-$12/hour (track hours weekly)

Payment twice monthly (1st and 15th)

Payment via PayPal, Wise, or direct deposit

First payment after 2 weeks of work

Tools You'll Use:

Gmail and Google Calendar

Google Drive and Google Docs

Zoom for meetings

Slack or WhatsApp for quick communication

Simple CRM (I'll provide training)

Canva (optional, for social media)

Growth Opportunities:

Start with basic admin tasks

Gradually take on more responsibilities

Potential to manage projects independently

Pay increases based on performance

Could grow into full-time role

How to Apply:

Please share:

Brief intro about yourself and your experience

Your availability (hours per week and time zone)

Preferred payment rate (monthly or hourly)

Email management experience (if any)

What tasks you're most comfortable with

Why you're interested in VA work

I'm looking for someone I can trust and work with long-term. Let's build a great working relationship!