Part-Time Virtual Assistant for Busy Entrepreneur (Personal & Business Tasks)

Part-Time Virtual Assistant for Busy Entrepreneur (Personal & Business Tasks)

Experience Level: Entry to Mid-Level

Project Duration: Ongoing (long-term preferred, starting with 1-month trial)

Monthly Budget: $400–$600 USD (based on experience and chosen tier)

Project Overview

Hi! I’m a solo entrepreneur running an online coaching business focused on productivity and mindset for creative professionals. Things are growing fast, and I need a reliable virtual assistant to help keep everything organized so I can focus on creating content and serving clients.

This role is a mix of personal and light business admin – think inbox management, scheduling, simple research, and occasional personal errands (like booking travel or ordering gifts). It’s perfect for someone organized, proactive, and looking for steady part-time work with a friendly boss who actually replies to messages.

You’ll be my right-hand person without the corporate nonsense – just real work that makes a difference.

Responsibilities

Manage my Gmail inbox (labeling, replying to simple messages using templates, flagging urgent ones)

Schedule appointments, calls, and podcast recordings across time zones (Google Calendar)

Do light online research (best tools, gifts, travel options, competitor info)

Handle basic Canva tasks (resizing images, simple social media graphics from templates)

Upload blog posts or newsletter content to WordPress/Mailchimp

Track expenses and organize receipts (Google Sheets)

Book travel, hotels, and restaurants when needed

Remind me of birthdays/anniversaries and order gifts

Manage my Asana or Trello boards (moving tasks, adding due dates)

Light customer support (replying to common questions via email or Instagram DMs)

Required Skills

Excellent written English

Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets)

Reliable internet and quiet workspace

Attention to detail and follow-through

Basic Canva knowledge

Ability to work independently

Nice to Have

Experience with Asana, Trello, or ClickUp

Familiarity with Mailchimp or ConvertKit

Previous VA or admin experience

Located in Philippines, Pakistan, India, LATAM, or Eastern Europe (time zone overlap with US mornings is a plus)

Basic video editing (CapCut or similar)

Interest in productivity/mindset content

Typical Weekly/Monthly Tasks

Estimated 10–15 hours per week (very flexible)

Peak weeks: 15–18 hrs (launch periods)

Quiet weeks: 8–10 hrs

Most tasks can be done in 2–4 hour blocks

What I Provide

Full access to all tools (paid accounts: Gmail workspace, Canva Pro, Asana, etc.)

Detailed SOPs and video loom trainings

Templates for everything

Weekly check-in calls (optional but encouraged)

Quick responses (I reply fast!)

What I Offer

Friendly, respectful working relationship

Paid trial week to see if we’re a fit

Bonuses for great work or during launches

Opportunity to take on more responsibility (and pay) over time

Public shoutouts and testimonials for your portfolio

Working Schedule

Super flexible – complete tasks anytime as long as deadlines are met.

Ideal availability: overlap with US Eastern Time mornings (8 AM – 12 PM ET) at least 3–4 days/week.

Payment Structure

Basic Tier – $400/month (10 hrs/week avg, standard tasks)

Standard Tier – $500/month (12–15 hrs/week, includes Canva + research)

Premium Tier – $600/month (15+ hrs/week, includes customer support + launch help)

Paid monthly via Wise, PayPal, or Payoneer (your choice) on the 1st of each month.

Tools You’ll Use

Google Workspace, Canva, Asana/Trello, Slack, Loom, Mailchimp, WordPress (all simple, no coding)

Training Provided

Yes! 5–10 hours of paid onboarding + Loom video library + ongoing support. I’m patient and happy to explain things twice.

Realistic Expectations

This isn’t a “be available 24/7” job. I respect your time and life outside work. Mistakes happen – we fix them together. Quality and consistency matter way more than perfection.

Growth Opportunities

Many of my past VAs have moved into higher-paying roles (social media manager, podcast producer, operations manager) as the business grows. If you’re ambitious, there’s room to grow with me.

Ideal Candidate

Super reliable (does what you say you’ll do)

Proactive (notices things before I ask)

Positive and easy to work with

Wants long-term, stable work

Treats my business like it’s your own (without the stress!)

How to Apply

Please reply with:

Your resume or LinkedIn

Why this job interests you

Your monthly rate expectation ($400–$600 range)

Hours per week you can realistically commit

One example of a time you went above and beyond for a client or boss

Your time zone and typical working hours

“Pineapple” in the first line so I know you read everything 😊