Part-Time Bookkeeper for E-Commerce Store (Shopify + Etsy)

Hey! I run a 6-figure print-on-demand + digital products store selling planners, wall art, and apparel on Shopify and Etsy. Sales are steady and growing, but I’m tired of doing the books myself every month.

I need a reliable bookkeeper who can reconcile accounts, categorize transactions, track COGS/profit, and help me actually understand my numbers (without the boring accountant speak). Everything is simple — no payroll, no inventory headaches, just clean e-commerce transactions.

Perfect if you’re organized, love spreadsheets, and want recurring monthly work with a chill client who pays on time.

Responsibilities

Reconcile bank feeds and PayPal/Stripe in Xero or QuickBooks

Categorize 300–600 transactions per month

Track cost of goods sold (Printful, Printify, digital delivery)

Calculate monthly profit & loss (simple one-page report)

Reconcile Etsy and Shopify payouts

Flag any weird charges or tax issues

Track sales tax collected (I use TaxJar)

Prepare basic reports for my US tax guy (Excel or Google Sheets)

Light expense tracking (ads, software subscriptions)

Required Skills

Experience with Xero OR QuickBooks Online (I’ll choose based on you)

Understands basic e-commerce transactions

Excellent attention to detail

Google Sheets or Excel proficiency

Honest and trustworthy with financial data

Nice to Have

Previous e-commerce or Etsy/Shopify bookkeeping

Located in Philippines, India, Pakistan, LATAM, or Eastern Europe

Familiar with A2X (Shopify → Xero connector)

Knows US sales tax basics

Experience with Printful/Printify integrations

Can prepare simple forecasts

Typical Weekly/Monthly Tasks

8–14 hours per month total (not week!)

End-of-month reconciliation: 6–10 hrs

Mid-month check-in: 2–4 hrs

Almost nothing day-to-day

What I Provide

Xero or QuickBooks access (your choice)

A2X already connected (automates 90% of entries)

Clear chart of accounts + past examples

Loom training videos

Bank feed already connected

Unlimited questions — I reply fast

What I Offer

Super relaxed and grateful client

Paid 1-month trial at full rate

$50–$100 bonus if taxes are smooth

Rate increases every 6–12 months

Long-term stability (this store isn’t going anywhere)

Working Schedule

You pick the days — just need everything done by the 10th of the following month. Fully async.

Payment Structure

Basic Tier – $300/month (8 hrs/month, ~300 transactions)

Standard Tier – $425/month (11 hrs/month, ~450 transactions + reports)

Premium Tier – $550/month (14 hrs/month, includes forecasting + tax prep help)

Paid on the 1st via Wise or PayPal.

Tools You’ll Use

Xero or QuickBooks Online, A2X, Google Sheets, TaxJar (all connected already)

Training Provided

Yes — full handover, 5 example months, video walkthroughs, and I’ll sit on a call to explain everything. First month is guided.

Realistic Expectations

You don’t need to be a CPA. If you’ve done bookkeeping for any online business and can follow instructions, you’ll be fine. Mistakes happen — we fix them together.

Growth Opportunities

My last bookkeeper now earns $1,100/month handling three of my stores + doing quarterly tax estimates. Real growth as the business scales.

Ideal Candidate

Extremely reliable and detail-oriented

Communicates clearly (“this transaction looks weird”)

Treats my money like it’s their own

Wants boring, steady, well-paid work

Available long-term

How to Apply

Please reply with:

“Numbers” in the first line so I know you read this

Quick summary of your bookkeeping experience (tools + e-commerce preferred)

Your asked monthly rate ($300–$550 range)

Hours per month you can commit

Xero or QuickBooks — which do you prefer?

Your time zone

One thing you hate about most bookkeeping clients