Digital Project Manager Needed for End-to-End Web & Mobile Project Coordination

We’re seeking a highly organized and proactive Digital Project Manager to oversee planning, execution, and delivery of digital projects including websites, mobile apps, and marketing initiatives.

This role is perfect for someone who can manage timelines, communicate clearly with stakeholders, eliminate roadblocks, and ensure smooth collaboration between designers, developers, QA, and marketing teams.

You will be responsible for coordinating tasks, maintaining documentation, monitoring progress, and ensuring all deliverables meet quality standards before going live.

Key Responsibilities:

Plan, coordinate, and manage end-to-end digital projects

Lead Agile/Scrum ceremonies (standups, sprint planning, retrospectives)

Create and maintain project timelines, roadmaps, and Gantt charts

Communicate project status with clients and internal teams

Identify risks and create mitigation plans

Manage resource allocation across multiple projects

Document project requirements, meeting notes, and scope updates

Coordinate with developers, designers, and QA engineers

Ensure deliverables meet quality standards before handoff

Collect client feedback and manage revisions

Track KPIs and report weekly project performance

Ensure all tasks are completed within the budget and timeline

Maintain version control and proper documentation workflows

Required Skills:

3+ years of experience as a Project Manager or Digital Coordinator

Strong understanding of web/mobile development workflows

Familiarity with Agile & Scrum methodologies

Excellent communication and coordination skills

Experience using project management tools (Jira, Trello, Asana)

Ability to create clear documentation, timelines, and reports

Problem-solving and risk-management skills

Strong understanding of UI/UX handoff processes

Basic understanding of HTML/CSS/tech terms (for better communication)

Experience working with cross-functional teams

Ability to handle multiple projects simultaneously

Project Management Techniques:

✅ Agile Methodology:

Sprint planning

Daily stand-ups

Sprint reviews & retrospectives

Backlog grooming

Velocity tracking

✅ Waterfall (when needed):

Fixed-scope project planning

Sequential milestone delivery

Gantt chart scheduling

✅ Hybrid Model:

Agile development + Waterfall documentation

Flexible for marketing + tech teams

Core Responsibilities Overview:

1. Requirement Gathering:

Identify scope & features

Communicate with stakeholders

Prepare BRD (Business Requirement Document)

Create user stories & acceptance criteria

2. Planning & Scheduling:

Creating sprint schedules

Estimating timelines

Allocating tasks to developers/designers

Setting realistic deadlines

3. Execution & Tracking:

Monitoring daily progress

Removing team blockers

Updating project boards

Coordinating between departments

4. Quality Assurance:

Reviewing test plans

Ensuring all bugs are resolved before delivery

Coordinating UAT (User Acceptance Testing)

5. Delivery & Optimization:

Ensuring timely project delivery

Preparing project closure documents

Conducting retrospective to improve next cycles

Tools & Platforms:

Project Management Tools:

Trello, Jira, Asana

Notion, ClickUp

MS Project, Monday.com

Communication Tools:

Slack

Zoom / Google Meet

Microsoft Teams

Documentation Tools:

Google Workspace

Confluence

Notion

Miro (for workflows & whiteboards)

File Handoff Tools:

Figma / Adobe XD

Dropbox / Google Drive

GitHub / GitLab (for tracking releases)

Best Practices:

Use clear communication with no ambiguity

Maintain up-to-date documentation

Avoid scope creep through proper change requests

Prioritize tasks based on business value

Ensure testing is never skipped

Track progress using measurable KPIs

Create realistic, achievable deadlines

Keep teams motivated and aligned

Evaluate performance after every sprint

Performance Metrics & KPIs:

On-time delivery rate

Project success percentage

Sprint velocity consistency

Bug count reduction (pre & post-release)

Client satisfaction score

Employee workload balance

Budget variance control

Number of escalations resolved

Deliverables:

Project plan & roadmap

Requirements documentation (BRD, SRS, user stories)

Updated task boards and sprints

Meeting notes & weekly reports

QA checklist and test cycles

Release plan & deployment schedule

Post-launch review report

Compliance & Standards:

Follows Agile Project Management Standards

Adheres to ISO/IEC project documentation best practices

Ensures GDPR-compliant handling of user data

Uses clear versioning and release cycles

Maintains confidentiality and secure data access

Emerging Trends:

AI-based project estimation tools

Automation in task assignment & reporting

Hybrid remote/on-site workflows

Notion-based documentation ecosystems

Predictive risk analysis through analytics

ChatGPT-based daily task assistants for PMs

Deliverables Recap:

✅ Complete project timeline

✅ Sprint plans + progress reports

✅ Documentation (BRD, SRS, user stories)

✅ QA and testing cycle coordination

✅ Successful feature delivery & deployment

Budget:

💰 $35 – $85/hour or $2,000 – $8,000 per project

(based on project scale, number of team members, and complexity)

Timeline:

⏳ 4 – 12 weeks

(depending on scope, feature list, and revision cycles)

This role is perfect for someone who thrives on organization, communication, and ensuring projects run like a smooth, stress-free machine. ✅