Accounting Specialist Needed for Bookkeeping and Financial Management

We're seeking a detail-oriented Accounting Specialist to manage our financial records, prepare accurate financial statements, handle payroll, and ensure compliance with accounting standards and tax regulations.

Key Responsibilities:

Maintain accurate and up-to-date financial records

Record all financial transactions (accounts payable/receivable)

Reconcile bank and credit card statements

Process payroll and manage employee benefits

Prepare monthly, quarterly, and annual financial statements

Manage invoicing and payment collections

Track expenses and categorize transactions

Handle tax preparation and filing

Assist with budgeting and financial forecasting

Prepare reports for management and stakeholders

Ensure compliance with GAAP/IFRS standards

Manage fixed assets and depreciation

Coordinate with external auditors

Implement internal controls and procedures

Required Skills:

3+ years of accounting/bookkeeping experience

Bachelor's degree in Accounting, Finance, or related field

CPA, CMA, or CA certification (preferred)

Expert in accounting software (QuickBooks, Xero, Sage)

Strong knowledge of GAAP/IFRS principles

Tax preparation and compliance expertise

Excel proficiency (pivot tables, VLOOKUP, financial modeling)

Attention to detail and accuracy

Analytical and problem-solving skills

Time management and organization

Confidentiality and ethical standards

Accounting Software:

QuickBooks (Online and Desktop)

Chart of accounts setup

Bank reconciliation

Invoicing and payment tracking

Expense categorization

Financial reporting

Payroll processing

Xero

Multi-currency accounting

Bank feeds and reconciliation

Inventory management

Project tracking

Automated workflows

Sage (50cloud, Intacct, 100)

Advanced reporting

Multi-company consolidation

Cash flow management

FreshBooks

Time tracking

Client invoicing

Expense management

Wave Accounting

Free accounting software

Receipt scanning

Payment processing

Core Accounting Functions:

1. Bookkeeping:

Record daily transactions

Maintain general ledger

Journal entries and adjustments

Accounts payable management

Accounts receivable management

Cash management

Expense tracking

Revenue recognition

2. Bank Reconciliation:

Match bank transactions to records

Identify discrepancies

Adjust for outstanding checks

Record bank fees and interest

Reconcile credit cards

Maintain cash flow accuracy

Monthly reconciliation completion

3. Accounts Payable:

Vendor invoice processing

Payment scheduling

Expense approval workflows

Vendor relationship management

1099 vendor tracking

Payment terms negotiation

Duplicate payment prevention

4. Accounts Receivable:

Customer invoicing

Payment collection

Aging report management

Credit policy enforcement

Collection procedures

Bad debt write-offs

Customer credit analysis

5. Payroll Processing:

Employee time tracking

Salary and wage calculations

Tax withholdings (federal, state, local)

Payroll tax deposits

Benefits deductions

Direct deposit setup

Payroll reports

W-2 and 1099 preparation

Payroll tax filing (941, 940, state)

Financial Statements:

Income Statement (P&L):

Revenue by category

Cost of goods sold (COGS)

Gross profit calculation

Operating expenses

Net income/loss

Month-over-month comparison

Year-over-year analysis

Balance Sheet:

Assets (current and fixed)

Liabilities (current and long-term)

Equity

Working capital analysis

Debt-to-equity ratio

Current ratio

Quick ratio

Cash Flow Statement:

Operating activities

Investing activities

Financing activities

Net change in cash

Cash flow projections

Working capital management

Statement of Changes in Equity:

Beginning equity

Net income/loss

Dividends/distributions

Capital contributions

Ending equity

Tax Services:

Business Tax Preparation:

Corporate tax returns (1120, 1120S)

Partnership tax returns (1065)

LLC tax returns (varies by structure)

Sole proprietorship (Schedule C)

Tax planning and strategy

Estimated tax calculations

Extension filing

Sales Tax:

Sales tax registration

Sales tax collection

Sales tax filing and remittance

Nexus determination

Multi-state compliance

Exemption certificate management

Payroll Taxes:

Federal payroll tax deposits

State payroll tax filing

Unemployment tax (FUTA, SUTA)

W-2 and W-3 preparation

1099 and 1096 preparation

Payroll tax reconciliation

Tax Compliance:

Quarterly estimated tax payments

Annual tax return filing

Tax deadline management

IRS correspondence handling

State tax compliance

Local tax requirements

Financial Analysis:

Ratio analysis

Trend analysis

Variance analysis (budget vs. actual)

Break-even analysis

Profitability analysis

Cost analysis

Cash flow forecasting

Financial KPIs and dashboards

Budgeting & Forecasting:

Annual budget preparation

Department budget allocation

Revenue projections

Expense forecasting

Capital expenditure planning

Cash flow budgeting

Budget variance reporting

Rolling forecasts

Fixed Assets Management:

Asset acquisition recording

Depreciation calculations

Asset disposal tracking

Fixed asset register

Depreciation methods (straight-line, declining balance)

Section 179 deductions

Asset impairment testing

Internal Controls:

Segregation of duties

Authorization procedures

Document retention policies

Fraud prevention measures

Access controls

Audit trails

Reconciliation procedures

Approval workflows

Month-End Close Process:

Cut-off procedures

Accruals and deferrals

Prepaid expense amortization

Depreciation entries

Inventory adjustments

Intercompany eliminations

Journal entry posting

Account reconciliations

Financial statement preparation

Management reporting

Year-End Close:

Final adjusting entries

Fixed asset verification

Inventory count and valuation

Accounts receivable aging review

Prepaid expense review

Accrued expense verification

Tax provision calculation

Audit preparation

Audit Support:

Document preparation

Schedule creation

Auditor inquiries response

Working paper organization

Supporting documentation

Reconciliation verification

Internal audit coordination

Industry-Specific Accounting:

Retail and e-commerce

Professional services

Construction and contractors

Real estate

Non-profit organizations

Manufacturing

Healthcare

Hospitality and restaurants

Compliance & Regulations:

GAAP (Generally Accepted Accounting Principles)

IFRS (International Financial Reporting Standards)

SOX compliance (for public companies)

Internal Revenue Code

State tax regulations

Industry-specific regulations

Software Integration:

Bank feed connections

Credit card integration

Payment processor sync (Stripe, PayPal, Square)

E-commerce platform integration (Shopify, WooCommerce)

CRM integration (Salesforce)

Inventory management systems

Time tracking software

Expense management tools (Expensify, Concur)

Reporting:

Monthly financial statements

Management reports and dashboards

Budget vs. actual reports

Cash flow reports

Accounts receivable aging

Accounts payable aging

Payroll summaries

Tax liability reports

KPI tracking

Advisory Services:

Financial planning guidance

Tax planning strategies

Cost reduction recommendations

Process improvement suggestions

Financial goal setting

Business structure advice

Software recommendations

Best practices implementation

Deliverables:

Accurate and timely bookkeeping

Monthly financial statements (P&L, Balance Sheet, Cash Flow)

Bank and credit card reconciliations

Payroll processing and tax filing

Accounts payable/receivable management

Tax return preparation and filing

Budget preparation and variance analysis

Financial reports and dashboards

Audit support documentation

Management advisory reports

Compliance documentation

Year-end financial statements

Budget: $30 - $70/hour or $2,500 - $6,000/month (retainer basis)

Timeline: Ongoing (monthly, quarterly, or annual services)